Virtual Assistants for Therapists & Counselors
Get support on admin tasks with a Virtual Assistant
- Appointment scheduling
- Billing and invoicing
- Client records and notes
- Marketing support
Increase Your Productivity
As a therapist or counselor, your top priority is providing quality care and creating a safe, supportive environment for your clients. However, the administrative demands of running a private practice can quickly divert your attention away from your clinical work. At Time etc, our virtual assistants provide reliable back-office support to help therapists streamline operations and maximize productivity. By delegating routine administrative tasks, you can reclaim time in your day to focus on seeing clients and your other core responsibilities.
How a Virtual Assistant Can Support Therapists
We carefully match you with a virtual assistant who has direct experience in healthcare administrative roles and a strong understanding of patient privacy regulations like HIPAA. Our virtual assistants receive specialized training to assist therapists and counselors with duties like:
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Scheduling
Client scheduling and appointment reminders
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Insurance
Insurance verification and intake processing
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Finances
Billing, invoicing and payment collections
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Maintaining records
Maintaining organized client records and notes
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Customer service
Providing customer service via phone, email or chat
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Marketing
Marketing support for your website and social media
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Office management
Managing office inventory and supply ordering
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Diary management
Travel arrangements for conferences, speaking events, etc.
320+ Five Star Reviews
Cost-Effective Operational Support
Hiring an in-office administrator or front desk staff carries significant costs in terms of salaries, benefits, office space requirements and more overhead expenses. Time etc's virtual assistants provide reliable operational support at just a fraction of the cost of a full-time employee. Our therapist clients save an average of up to 90%.
Specialized Healthcare Experience
Our rigorous vetting process ensures you receive a healthcare-savvy virtual assistant with relevant administrative experience - whether from counseling centers, clinics, doctor's offices, insurance roles or other care-focused settings. This proven expertise allows them to seamlessly support your existing processes and procedures.
Take a proactive step towards optimizing your therapy practice's operations and work-life balance. Contact Time etc today to learn how a dedicated virtual assistant can provide the support you need to thrive.
What tasks can I delegate?
Use our quick and simple tool to discover tasks that a Virtual Assistant could remove from you and save you time.
Get Your Task SuggestionsHear how our clients feel about us
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"My assistant has been like an angel in my life - doing all those things that need to be done, but not by me."
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"This is probably one of the best investments I've made for my business so far."
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"Having my Time etc assistant has completely changed the way I do business."
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"If you haven't tried Time etc yet, you really need to do that!"
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"Time etc truly care about what my needs are. I would highly recommend Time etc."
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"It's been a tremendous weight off my shoulders. It's been really, really phenomenal."
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"Thanks to Time etc, I now have a vibrant and consistent online content strategy that's bringing in clients."
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"Having an assistant has been a great thing, and I think it's incredibly worth it!"
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"Before Time etc I was burdened with tasks. Time etc has been a huge weight lifted off my shoulders."
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"I needed more time to spend with my clients and finding the right assistant through Time etc has allowed me to do that."
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"Before Timeetc, my day was overwhelmed with tedious tasks. After delegating tasks to my assistant, it's like day and night."
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"It's been an incredible investment - it's paid off tremendously for my business and personal life."
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"I cannot say enough about Time etc and how the assistants are set up and I highly recommend it to anyone."
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"Now that I have this amazing help I can really focus on the big impact pieces of my work. I've seen a massive change."
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"It's an absolutely brilliant service."
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"With my new spare time I started two new businesses - because Time etc takes the very boring stuff off my hands and does it so well."
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"It's made my life a lot easier - thank you Time etc!"
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"I now feel that I'm a more supported, without large expense. I can only say thank you to Time etc!"
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"I've been very very happy with Time etc so far and I highly recommend it to other entrepreneurs and business owners."
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"It's really, really saved me a huge amount of time by moving some of the stuff I'd get bogged down with to my assistant. I thoroughly recommend it."
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"My assistant has been instrumental in allowing me to spend more time with my family."
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"Now, I can focus on being CEO of my company and serving my clients and all the other things just fall off my plate."
Hundreds of five star reviews
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5 Stars
"I cannot recommend Time etc more highly. Once you have their support for a few tasks, you will wonder how you got along without them."
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5 Stars
"I'm a huge fan of this service! My assistant from Time etc is excellent and totally on top of it – I trust her completely. Partnering with Time etc makes my life and work much more doable and enjoyable."
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5 Stars
"Signing up with Time etc is transforming my business. I couldn;t be happier with the results and my assistant Sara. I signed up to be held accountable to my schedule and to keep up with social media."
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5 Stars
"I can't say enough about how invaluable my Time etc executive assistant has been. I am so appreciative… I can’t imagine not having her on my team"
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5 Stars
"My Time etc assistant, Amy, has been phenomenal! In no time at all she got to know and understand my business and has taken on responsibility for key areas that boost my productivity and income, making a real contribution and taking proactive steps to help me."
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5 Stars
"Time etc staff and our assistant have been tremendous! The value and professionalism are unmatched and I regret not moving forward sooner with our decision to hire someone to help us out with so many daily/weekly/monthly to-do items. If you're waiting to decide it Time etc is right for you —don't make the same mistake… just give it a try."
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5 Stars
"My business is thriving thanks to Time etc and I've never been happier. Thanks to the phenomenal assistants I'm working with, I'm able to free my mind of the day-to-day tasks and think about the big picture, come up with new offers and new business."
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5 Stars
"This has been a great experience. Louise and Emma made all the difference. They listened to me and found me an excellent fit. Having a VA has in a just a few weeks helped me become so much more productive. My only regret is that I didn't sign up years ago."
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5 Stars
"I am so grateful for Time Etc and Tracey, my amazing team member. She is efficient and an absolute joy to work with. She anticipates what I need and isn't afraid to suggest a way of completing our work and I LOVE that."
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5 Stars
"I am so happy with this service! My assistant is extremely professional, has great communication and is very efficient. 10/10."
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5 Stars
"Time Etc. is one of the best investments I have ever made. I've been very pleased with the results have spent a great deal of time working on the big picture while my assistant takes care of the details."
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5 Stars
"My assistant, Erin, is AMAZING! She keeps me organized, works quickly and efficiently and has helped me increase my income by covering so much which allows me to do the attorney work I should be doing."
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5 Stars
"Shunnie and TimeEtc are absolutely the best thing that happened to me since sliced bread. Shunnie is timely, communicative, creative, professional, and is great at anticipating needs and projects."
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5 Stars
"Time Etc is INCREDIBLE! Not only are the quality of the VA’s top notch, their entire checks and balances system ensures that the customer always comes first. I love their accountability system. WILL RECOMMEND!"
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5 Stars
"I'm so happy that I was connected with Joy. Very quickly I could tell she was professional and good at what she does. In one month my stress has decreased dramatically and our work together has put me in a position to expand my client base while offering the same level of excellent customer service to my clients."
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5 Stars
"Our assistant is an asset to running our Bay Area nonprofit. She is accountable for consistent work quality and is excellent with communications. She has our back giving me more time to focus on my day to day commitments."
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5 Stars
"This has has been a life saver when it was most needed."
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5 Stars
"Time etc has been a huge asset to my business! My assistant Deborah is fantastic, and has become a huge asset to my law practice. She has picked up every task I've given her from customer service, to admin, to content writing."
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5 Stars
"With our small business, we have 3 different assistants through Time Etc. Each of them has proven to be an integral asset to enhancing our business. ...Having an assistant allowed us to make better use of our own time by focusing on enhancing other areas of our business."
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5 Stars
"I've used Time etc for about six months now and it has exceeded my expectations. I don't know what I'd do without this help. I can't believe I waited so long!"
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5 Stars
"Time etc has been incredibly helpful. I was hesitant to hire a Virtual Assistant because I am new to this whole world of Virtual Assistants. But Time etc helped me make the transition and I am so grateful for all they do."
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5 Stars
"Jennifer has been sorting my email for me for about a year now. Having my email sorted helps me give full attention to one task area at a time, and it's made a big difference in my productivity and mental clarity."
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5 Stars
"I'm so glad to have found Time etc and my assistant Andrea! I especially love being able to get things off my to-do list any time of day or night, while I'm thinking about them, and to know that they'll be handled well!"
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5 Stars
"Jessica is amazing about helping take stuff off my plate. She predicts well, and helps me see through the craze of all the stuff I have to get done and figure out what she can help me do!"
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5 Stars
"Our assistant went above and beyond.. beyond is an understatement; she hit it out of the park. I've used it for one day and have already saved hours of work."
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5 Stars
"I love working with Time Etc, and my virtual assistant, Angie. Angie is fantastic, and the company is wonderful to work with, responsive and always addresses my needs. It was the best decision ever to start working with Time etc!"
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5 Stars
"Brilliant assistants and platforms to make delegating easy. Should have signed up months ago. Can't rate Time etc highly enough!"
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5 Stars
"Time partnered me with the right assistant straight off the bat. Louise is highly professional, helpful and creative. My only regret is that I didn't do it sooner."
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5 Stars
"Our new virtual assistant Elaine has been an absolutely fabulous addition to our small team. Time etc couldn't have found a more perfect match to our business needs and she has transformed our daily workload - we now couldn't imagine life without her."
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5 Stars
"My two assistants are an absolutely godsend, I can delegate so much to them with the confidence it will be done efficiently and with great manners. I can't imagine how I could run my business without them!"
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5 Stars
"Highly recommended if you're short on time I've used Time etc for over a year, they are a great service who sourced some professional assistants for me. Highly recommended!"
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5 Stars
"My experience with Time Etc has been superb. Ellouise who has been my EA for a year is the best EA I have ever had - she is organised, customer-centric, charming and always keeping one eye on what is next. I really couldn't be happier with the service."
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5 Stars
"Time etc VAs have been fantastic for us. They've helped with many tasks when we needed it the most and are part of our team. It is important to choose the right person with the set of skills that fit with your business, as they can add real value to your team(s). "
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5 Stars
"My assistant from TimeEtc is a lifesaver. She is so fast, too. This means my hours go a very long way - further than I thought :)"
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5 Stars
"Timeetc has been a godsend. I love my assistant. She is engaged and comes up with ideas and has been an overall asset to my business."
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5 Stars
"Time Etc. is a life saver. Looking forward to adding more services, as budget permits. Customer service is excellent, which is very important to me."
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5 Stars
"Time etc has been a life saver for the past 3 years. Once you find that perfect assistant, you'll never let them go. There are so many things I haven't worried about in years."
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5 Stars
"Fantastic! I have tried other services, but the assistants at Time etc are the most talented and dedicated yet. The client service staff truly go the extra mile to make sure my projects run smoothly and I get the best value for my money. That means a lot to me as an entrepreneur. Highly recommend."
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5 Stars
"Time etc has been a lifesaver. I used to search for personal assistants on my own locally, and it was hit or miss. Time Etc has made the process so much easier, and the results are highly professional, affordable, and exactly what I needed."
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5 Stars
"I have been 100% pleased with my small but mighty VA team through Time Etc. They are professional and so timely. Well worth the money. I can highly recommend this company…they are ten stars out of five!!!"
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5 Stars
"I have been a client of Time Etc for a few years and have been very satisfied! The assistants are extremely professional and very helpful. I would most definitely recommend Time Etc!"
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